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Background Clearance

DAA Background Clearance Registration

For the purposes of Doylestown Athletic Association's compliance with the Pennsylvania Child Protection Services Law, three clearance documents are required.   

You must upload three documents to the DAA Background Clearance Registration.   

Information and links related to the clearance documents to be submitted to DAA are provided in the PA Child Protection Services Law Requirements section further down on this webpage.

The DAA Background Clearance Registration link to upload your documents is available at the bottom of this webpage.  Please read all sections of this webpage before proceeding to the DAA Background Clearance Registration link.

Please send any questions to doyaa153@gmail.com.   Do NOT send clearance forms to this email address.  They must be uploaded during DAA Clearance Registration. 

Thank you for volunteering.  Have a fun and successful season!


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It is DAA's policy that volunteers of DAA must have completed the DAA Clearance Procedure at least two (2) weeks prior to the start of the first practice of any season in which they will be volunteering.

If a volunteer covered by this policy previously obtained child abuse clearances and criminal background checks as part of their employment or other volunteer activities (school district, sports, church, etc.), that volunteer may provide a copy of his/her current child abuse clearance and state and federal background checks in lieu of re-submitting the above clearances and checks, provided that the clearances are not more than five (5) years old.

Payment for Background Checks: Volunteers are entitled to receive one (1) CPSL child abuse clearance and one (1) CPSL state criminal background check every five (5) years at no charge. Volunteers are responsible the cost of the CPSL FBI clearance every five (5) years.

Additional Background Checks Required: In addition to the clearances required by the Pennsylvania CPSL, DAA requires that all of its volunteers submit to a national criminal background check, which background check will be conducted by a third party vendor. This will be part of the Clearance process, which will be started once you register on the Background Clearance platform.   If the National Background check reveals that an applicant has been convicted of burglary, that applicant will not be approved to volunteer.

Volunteers: As of the effective date of this policy, all volunteers of DAA must have completed the DAA Clearance Procedure prior to the date of the first game of the season in which they are volunteering.  Volunteers who have not completed the DAA Clearance process will relinquish their coaching responsibilities until they have completed the clearance process.

Prospective volunteers convicted of any of the prohibited offenses or a prospective volunteer who was named a perpetrator of founded child abuse in the last five (5) years will not be approved to volunteer.  A prospective volunteer must disclose, at the time of his/her application, any open arrests for any of the prohibited offenses or any unadjudicated finding of indicated child abuse naming the prospective volunteer as perpetrator. If any arrests or convictions occur or if a prospective volunteer is named a perpetrator in an indicated or founded report of child abuse after an application has been submitted, but prior to a review or approval of the application, the prospective volunteer shall notify Doylestown Athletic Association of any such arrest, conviction, or finding of indicated or founded child abuse within 72 hours after the arrest, conviction, or notification that the volunteer has been listed as a perpetrator of indicated or founded child abuse. Applications of volunteers charged with a prohibited offense or named as a perpetrator in an indicated report of child abuse will be immediately placed on hold pending the outcome of any formal investigation or trial. A finding of founded child abuse or a conviction of one of the prohibited offenses shall result in denial of a volunteer’s application.

Volunteer Notifications Required: All approved volunteers to whom this policy applies are required to notify Doylestown Athletic Association in writing of any new arrest for, or conviction of a prohibited offense, or new finding of indicated or founded child abuse within 72 hours after such arrest, conviction, or notification that such volunteer has been listed as a perpetrator of indicated or founded child abuse. Persons charged with a prohibited offense or named as a perpetrator in an indicated report of child abuse will be immediately suspended pending the outcome of any formal investigation or trial. A subsequent finding of founded child abuse or a conviction of one of the prohibited offenses shall result in dismissal from the Organization.

Background Check Updates: Every 5 years, volunteers of DAA must complete new background checks as required by CPSL and the additional national background check required by DAA. Volunteers must have approved clearances on file with the Background Check Committee of the Organization at all times.

Mandatory Training for Mandated Reporters: Volunteers are mandated reporters under the CPSL and it is strongly recommended that each volunteer complete mandated reporter training within thirty days after implementation of this policy or within thirty days after becoming a volunteer; and thereafter every five (5) years. Certificates evidencing completion of the required training shall be submitted to the Background Check Committee and kept on file. The training can be completed online and a free course has been set up by the University of Pittsburgh. The training can be accessed at www.reportabusepa.pitt.edu.

Confidentiality of Information Obtained: All information obtained in connection with this policy shall be kept confidential and shall not be disclosed or discussed outside of the application process. In the event the Applicant feels a mistake has been reported in their criminal background check, it is the Applicant’s responsibility to contact the reporting agency and resolve any issues. DAA and its members are not responsible for errors or omissions that may be reported on background checks. The Background Check team of DAA shall maintain all authorizations and records or reports in a confidential manner.


Prohibited Offenses:

(1) A conviction for one or more of the following provisions of Title 18 of the Pennsylvania Consolidated Statutes or an equivalent crime under Federal law or the law of another state:

Chapter 25 (relating to criminal homicide).

Section 2702 (relating to aggravated assault).

Section 2709.1 (relating to stalking).

Section 2901 (relating to kidnapping).

Section 2902 (relating to unlawful restraint).

Section 3121 (relating to rape).

Section 3122.1 (relating to statutory sexual assault).

Section 3123 (relating to involuntary deviate sexual intercourse).

Section 3124.1 (relating to sexual assault).

Section 3125 (relating to aggravated indecent assault).

Section 3126 (relating to indecent assault).

Section 3127 (relating to indecent exposure).

Section 4302 (relating to incest).

Section 4303 (relating to concealing death of child).

Section 4304 (relating to endangering welfare of children).

Section 4305 (relating to dealing in infant children).

A felony offense under section 5902(b) (relating to prostitution and related offenses).

Section 5903(c) or (d) (relating to obscene and other sexual materials and performances).

Section 6301 (relating to corruption of minors).

Section 6312 (relating to sexual abuse of children).

The attempt, solicitation or conspiracy to commit any of the offenses set forth in this paragraph.

(2) A conviction for a felony offense under the act of April 14, 1972 (P.L. 233, No. 64), known as The Controlled Substance, Drug, Device and Cosmetic Act, committed within the five-year period immediately preceding verification.

PENNSYLVANIA CHILD PROTECTION SERVICES LAW REQUIREMENTS

The three documents below must be uploaded to the DAA Background Clearance link at the bottom of this page.

Purpose:  To ensure that Doylestown Athletic Association (“DAA”) is in compliance with all applicable laws relating to criminal and child abuse background checks and mandated reporter laws.

Applies to:    Any volunteer at least 18 years old who will have direct volunteer contact with children as part of their volunteer responsibilities, Commissioners, and all Board Members.

Background Clearance Documents Required under Pennsylvania’s Child Protective Services Law (“CPSL”):

  1.  Act 151 Clearance (Pennsylvania Child Abuse Clearance)   https://www.compass.state.pa.us/cwis/public/home (Be sure to print the "Certification" form.  This is what we need.)
  2.   Act 34 Background Check (Pennsylvania State Police Clearance)   https://epatch.state.pa.us  (Be sure to print the "Certification" form.  This is what we need.)
  3.  FBI Criminal Background or Disclosure Statement (if Exception qualifications are met)
           Exception Qualifications to FBI Background Check:

           The FBI Criminal Background Check is NOT required only if ALL of the following are true:

    1. The position is an unpaid position or for an employee or independent contractor age 14-17 (e.g., junior referees and umpires).
    2. The volunteer has continuously resided in Pennsylvania for the past 10 years; and,
    3.  He/she swears or affirms in writing that they are not disqualified from service based upon a conviction for one of the enumerated offenses of 23 pa.c.s.a. § 6344(c).  (This is done by using the Disclosure Statement).

A volunteer seeking this exception from the FBI Criminal Background Check must sign, along with a witness, the Disclosure Statement.pdf.

Volunteers who do not meet the qualifications to use the Disclosure State must submit an FBI Criminal Background Check report.  DAA can accept a FBI report which is less than 5 years old.  To obtain an FBI Clearances report will require fingerprinting at a nearby location. 

To start the FBI Background Check process go to:  https://uenroll.identogo.com/  (Use Service code 1KG6ZJ which is for Volunteers.)


Below is link to the DAA Background Clearance Registration.  Please have all three CPSL clearance documents before using this link.  You will be asked to upload each of these documents.  The registration will not allow less than all three documents to be uploaded.    Thank you.